At Kalinga Marine Surveyors Private Limited, we respect your privacy and are committed to protecting the personal information you provide when using our website, requesting our services, or communicating with our team.

This Privacy Policy explains what information we may collect, how we use it, how we protect it, and the choices available to you.

1. Information We Collect

When you interact with our website or contact us, we may collect information such as:

Personal Information

• Full name
• Company / organization name
• Email address
• Phone number
• Business address
• Job title or designation

Service-Related Information

When you submit a survey or service inquiry, we may collect information related to your requirement, such as:

• Vessel details
• Cargo details
• Port / location
• Survey or inspection requirements
• Chartering requirements
• CFS or container-related requirements
• Other information necessary to provide the requested service

Technical Information

When you visit our website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Date and time of website access
• General website usage information

2. How We Use Your Information

We may use the information collected to:

• Respond to your inquiries and requests
• Provide marine survey and inspection services
• Process survey or service requests
• Communicate regarding your vessel, cargo, or operational requirements
• Prepare quotations and service proposals
• Coordinate port, cargo, survey, and inspection activities
• Provide chartering and brokerage support
• Improve our website and services
• Maintain business and service records
• Prevent fraudulent or unauthorized activity
• Comply with applicable legal and regulatory requirements

We use personal information primarily for legitimate business purposes and to provide the services requested by our clients.

3. Information Sharing

Kalinga Marine Surveyors Private Limited does not sell or rent personal information to third parties.

Where necessary to provide our services, information may be shared with relevant parties such as:

• Shipowners
• Charterers
• Shipping lines
• Port terminals
• CFS operators
• Logistics companies
• Stevedores
• Importers and exporters
• Marine insurers
• P&I correspondents
• Professional service providers
• Government or regulatory authorities where legally required

Information will only be shared when reasonably necessary for service delivery, business operations, legal compliance, or protection of legitimate interests.

4. Marine Survey & Service Information

Information provided as part of a marine survey, cargo inspection, port captaincy, chartering assignment, or CFS operation may be used to prepare:

• Survey reports
• Inspection reports
• Cargo condition reports
• Quantity verification reports
• Draft survey reports
• Damage assessment reports
• Operational reports
• Other service-related documentation

Such information may be shared with authorized clients and relevant stakeholders involved in the assignment.

5. Cookies

Our website may use cookies and similar technologies to improve website functionality and user experience.

Cookies may help us:

• Remember website preferences
• Understand website usage
• Improve website performance
• Analyze visitor interactions
• Provide essential website functionality

You can adjust cookie settings through your browser. Disabling certain cookies may affect some website functionality.

6. Data Security

We take reasonable technical and organizational measures to protect personal information against:

• Unauthorized access
• Accidental loss
• Misuse
• Unauthorized disclosure
• Alteration
• Destruction

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Providing requested services
• Maintaining business records
• Resolving disputes
• Meeting contractual obligations
• Complying with legal and regulatory requirements

When information is no longer required, it may be securely deleted or anonymized where appropriate.

8. Third-Party Websites

Our website may contain links to third-party websites or services.

Kalinga Marine Surveyors Private Limited is not responsible for the privacy practices, content, or security of third-party websites. We encourage visitors to review the privacy policies of any external websites they access.

9. Your Privacy Rights

Depending on applicable law, you may have rights relating to your personal information, including the right to:

• Request access to personal information we hold about you
• Request correction of inaccurate information
• Request deletion where legally applicable
• Withdraw consent where processing is based on consent
• Ask questions about how your information is used

Requests can be submitted using the contact details provided on our website.

10. Children’s Privacy

Our website and services are intended for business and professional users. We do not knowingly collect personal information from children.

If you believe that a child has provided personal information through our website, please contact us so that appropriate action can be taken.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website functionality, legal requirements, or privacy practices.

Any updated version will be published on this page with the revised Effective Date.

We encourage visitors to review this page periodically.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us.

Kalinga Marine Surveyors Private Limited

Head Office:
Plot No. 501(P), Behera Sahi Chhak,
Nayapalli, Bhubaneswar – 751012

Phone: +91 9853979986 / +91 9861087841
Email: marinekalingaopr@gmail.com
Email: operations.kmspl@outlook.com